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Galactic Outreach searches and sends that run without you, set up on the Send page: up to ten send schedules, each with its own templates and optional dates so a warm-up steps up week by week, and the two clocks that decide when.
By Joan Gumban · Last updated
A schedule runs a send or a search on its own. Each schedule sits beside the button whose run it repeats: Send on a schedule behind the Schedule button on the Send page, and Find leads on a schedule behind the Schedule button next to Run on Find new leads. Each opens in a panel over the page. Every automatic send goes through the same gate, the same plan limits and the same suspension check as a manual one. A refusal is emailed to you and waited out, never worked around.
There are two clocks and they are not the same one.
They interact in a way worth knowing before it surprises you: a 09:00 Manila schedule aimed at a US list fires on time and sends nothing, because it is the middle of the night for every recipient. That is both clocks working correctly.
It writes a fresh batch first, then sends it, because the safety checks read what is written and a send without a fresh batch is refused. Each run sends at most the limit set on the schedule, and you are emailed when it finishes, or when it is refused and why.
Yes, up to ten. Press Add schedule on Send on a schedule for each one, and give each its own time, days, templates and most per run: Dental intro on weekday mornings and Agency intro on Tuesday afternoons, for example. A schedule picks templates, not industries: each template goes to the industries set on it, and Every template sends them all, so one schedule often does the work of several. Name them so the list is easy to read, and pause, edit or delete each on its own.
The quickest way to make one is from a send that worked: after sending by hand on the Send page, press Schedule this send in the Send card. The new schedule opens with that send's templates and limit filled in, and only the days and time are left to pick. The City and Found filters do not carry over: a schedule reaches every waiting lead its templates are set for, and the form says so when your send was narrower.
A campaign sends one batch at a time, so two schedules due at the same time go out one after the other, oldest first, rather than one being refused. The second waits up to two hours for the first to finish.
Two schedules may send the same template, and nobody is emailed twice: every send checks who has already been emailed. The lead gets its industry's template either way; what changes is when, and the second schedule only gets who the first left. So the template picker marks a template another active schedule already sends on the same dates, and the form says so before you save. A schedule set up before templates had industries keeps its own industries until you press Choose templates instead.
Yes. On a repeating send schedule's calendar, click the first day and then the last, and it sends only between them. Click one day and leave it open to start on that day and keep going. Clear dates removes the range.
It is made for a warm-up: one schedule per week, each with its own dates and a higher Most per run. Duplicate copies a schedule with its dates moved on a week, so each step takes a few seconds. A schedule whose dates are over shows as Ended and sends nothing more.
Yes, on one schedule. A search and a send can't run at the same moment on a campaign, so setting both cards to the same time would get the second one refused. Instead, tick Then send to the leads it found on Find leads on a schedule.
When the search finishes, it sends to the lists the search fills, with the template and the most per run you pick there. That's the industry for a normal search, or one list per search when you write your own. It writes a fresh batch, goes through the safety checks and emails you a report, the same as a scheduled send. Only the new leads, on by default, limits it to leads found today. Untick it to email everyone on those lists who hasn't been emailed yet.
If the search fails or is stopped, nothing is sent and you're emailed why.
A repeating schedule that misses its time, while the app restarts for example, still runs if it can start within two hours. Later than that it waits for its next slot rather than sending hours late. A one-off send waits up to a day.
No. A run claims its slot before it starts, so two copies of the app can never send the same batch twice, and a send and a lead search never run at the same time on one campaign. To do both, use the send after a search, above.